Email QR code
Media and filesHow do I make a QR code that starts an email?
A scan opens a new email with the address, subject and text filled in.
What you enter stays on your device while you use this tool. Opening a shared link sends the settings in its address to HowToolbox to prepare the page.
Separate several addresses with commas.
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Fill in the fields to make the code.
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- The QR code
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- Code details
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A scan opens a new email with the address, subject and text filled in.
How to use
- Choose what the code holds: a link or text, a Wi-Fi network, a contact, an email, a text message, an event, a location or a payment.
- Fill in the fields. The code updates as you type, and the text under it shows exactly what a phone will read.
- Download it as PNG for documents and messages or SVG for print, then scan it once with your own phone before you share it.
How it works
A QR code stores text in a grid of black and white squares. Phone cameras read the text and act on its form: a web address opens in the browser, a WIFI: line joins a network, a vCard becomes a contact. The codes made here are static: everything is in the squares themselves, so they work without this site, never expire and nobody can count who scans them. So-called dynamic codes hold only a short link to someone's server, which can stop working or record every scan.
The code follows the QR standard ISO/IEC 18004. The text is split into 8-bit codewords, and Reed–Solomon error correction codewords are added so a scratched or partly covered code still reads: about 7 % of it can be damaged at level L, 15 % at M, 25 % at Q and 30 % at H. Larger content or a higher level needs a larger version, from 21 × 21 squares (version 1) up to 177 × 177 (version 40), which holds at most 2,953 bytes at level L. A link such as https://how.box/ is 16 bytes and fits version 1.
The contents follow the formats phones read: the ZXing WIFI: format for networks, vCard 3.0 (RFC 2426) for contacts, mailto: (RFC 6068), SMSTO: for text messages, iCalendar events (RFC 5545), geo: URIs (RFC 5870) and the European Payments Council's EPC QR (EPC069-12) for SEPA credit transfers in euros.
Keep codes short and print them at least 2 cm wide, dark on light. Wi-Fi and event codes depend on the phone's camera app; most current Android phones and iPhones read them.
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Frequently asked questions
Does scanning send the email?
No. It opens a new message in the phone's email app with the fields filled in; the person still presses send.
Can I add several recipients?
Yes, separate the addresses with commas. Keep the list short so the code stays easy to scan.
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